Medical record analyst

About the Role

The successful candidate will be responsible for processing and analyzing inpatient and outpatient medical records, ensuring completeness, accuracy, confidentiality, and compliance with established healthcare standards. This role plays a vital part in maintaining the integrity of patient health information and supporting quality healthcare delivery.

Responsibilities

• Assemble and organize discharged patient medical records per established procedures.
• Conduct quantitative analysis of inpatient and outpatient records for documentation completeness and compliance.
• Identify chart deficiencies and communicate required corrections to physicians and nursing staff.
• Maintain and monitor incomplete medical record tracking systems.
• Follow up with physicians regarding outstanding documentation deficiencies.
• Manage filing, scanning, retrieval, and archiving of medical records and related reports.
• Supervise the prompt retrieval and delivery of requested medical records.
• Prepare monthly reports on medical record deficiencies and documentation compliance.
• Perform quality control reviews on records awaiting completion.
• Investigate missing, misplaced, or incorrectly filed medical records.
• Verify patient information and maintain accurate record indexing and filing systems.
• Ensure strict confidentiality and security of all patient health information.
• Respond to inquiries related to medical records and departmental procedures.
• Support departmental operations and perform additional duties as assigned.

Required Qualifications & Skills

• Relevant bachelor’s degree, Health Information Management, Nursing, or a related healthcare field.
• Medical background is required.
• Strong knowledge of medical terminology and healthcare documentation practices.
• Good command of English — written, spoken, and reading.
• Strong attention to detail, organizational skills, and commitment to confidentiality.
• Proficient in medical records systems and electronic documentation processes.
• Registered Health Information Administrator (RHIA) — preferred.
• Registered Health Information Technician (RHIT) — preferred.
• Coding Certification (Certified Coding Specialist (CCS) or Certified Coding Associate (CCA) — Mandatory.
• Minimum 5 years of experience in a Medical Records Department.
• Previous experience in medical record analysis, assembly, or health information management is preferred.
• Familiarity with JCI standards and healthcare documentation requirements is an advantage.