Property and Inventory Control – Officer / Senior Officer (Shared Services)

Description Job Purpose: Responsible for receiving, recording, registering, transferring, and disposing of fixed assets for the designated Fakeeh Care functions or entities. Ensures accurate documentation, timely processing of transfers and disposals, monitoring of asset movements, and full compliance with Fakeeh Care policies and regulatory requirements.

Key Responsibilities And Duties

• Communicate daily with the Purchasing Department to track new purchase orders (POs) and requests, and follow up on any missing documents.
• Perform a three-way check on received items (PO, invoice, and physical items), ensuring price, description, and quantity match.
• Ensure the receiving form is accurately filled out with all required information and obtain the custodian's signature.
• Follow up with the Biomedical department on all relevant items to obtain an acceptance form signed by the Biomedical Manager/Director.
• Prepare an Excel file listing received items by PO, GRN, supplier name, barcode, department, date, and location; save monthly in the shared folder.
• Create the Goods Receipt Note (GRN), distribute copies to the Purchasing Department and Accounts Payable, and obtain signatures from both departments.
• Register itemized GRNs once posted in Mass Addition in Oracle, allocating category, sub-category, cost center, location, and custodian.
• Follow up on any CIP transactions to ensure receiving is done and ensure capitalization when assets are in use.
• Check and verify all incoming transfer and disposal requests, ensuring items match descriptions and barcodes.
• Review transfer forms, coordinate asset transfers, assign custodians, and update the system accordingly.
• Prepare summary reports for management on all transfers and disposals.
• Ensure technical assessment reports are submitted for each disposal item, signed by the Manager/Director of the technicians.
• Contact scrap buyers, obtain at least three quotations, submit to the Scrap Committee, coordinate payment, and supervise removal of items.
• Maintain proper organization of the Property Control stockroom and act as custodian for the Scrap Cage.
• Investigate any damage to fixed assets not caused by normal wear and tear and report to the line manager.
• Assist in physical inventory counts and participate in other projects as assigned.
• Other duties as assigned within the scope of the job.

Requirements Skills And Abilities

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and ability to meet deadlines.
• Strong reporting skills.

Experience

• Officer: 0 - 2 years of experience in fixed asset and inventory management or related field.
• Senior Officer: Minimum of 3 years of experience in fixed asset and inventory management or related field.

Education

• Bachelor's degree in Accounting, Finance, or related discipline.

Language

• Excellent command of oral and written English and Arabic.

Licenses / Certifications

• N/A