Sales Coordinator

We are seeking a proactive and detail-oriented Sales Coordinator to support our Sales Team by managing documentation, coordinating with internal and external stakeholders, and ensuring smooth execution of daily operations. This role is ideal for a highly organized individual with strong communication skills and experience in sales support, tender management, and customer service.

KEY RESPONSIBILITIES

• Assist and coordinate with the Sales Team, Suppliers, and Customers to ensure smooth, timely, and professional service.
• Respond to and manage correspondence, RFQs, and LPOs via phone, email, and customer portals.
• Check and monitor tenders and auctions online and distribute relevant opportunities to the appropriate team members.
• Prepare quotations and tender documents in collaboration with the Sales Team, ensuring compliance with required terms and conditions.
• Coordinate the preparation of bank guarantees/bid bonds when required and file them with full supporting documentation.
• Maintain accurate records and filing systems for price lists, quotations, contracts, and sales reports.
• Liaise effectively with internal departments (Accounts, Logistics, Warehouse, etc.) to ensure smooth operations and timely delivery.
• Handle and protect confidential documents and information with utmost care.
• Assist with business travel arrangements for the Sales Team, including visa processing and ticket bookings.
• Ensure compliance with company policies to protect the organization’s interests at all times.

REQUIRED SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum 2 years of relevant experience , preferably in the healthcare or B2B sector .
• Basic knowledge of accounting , with the ability to assist in analysing costing, pricing, and ensuring consistency and accuracy in financial and sales data.
• Strong communication and coordination skills — both verbal and written.
• Skilled in handling sales documentation , customer orders, and procurement processes.
• Fast learner with the ability to adapt quickly to new systems, tools, and work environments.
• Proficient in Microsoft Office applications , especially Excel and PowerPoint.
• Strong attention to detail with a high level of accuracy and consistency .
• Familiarity with ERP/CRM systems and tender platforms is an advantage.
• Familiarly of excel data analysis features such as VLOOKUP, Pivot and Formulas ?