HR & Administrative Coordinator

Key Responsibilities

• Report directly to the CEO/Owner and Chief Medical Officer (CMO) of EMC.
• Conduct background verification of applicants prior to interviews and cross-check supporting documents against submitted CVs.
• Coordinate with facility employees regarding requests, requirements, and operational needs.
• Prepare offer letters for selected candidates and manage Department of Health (DOH) requirements for registration and re-registration.
• Handle registration and re-registration of healthcare professionals through TAMM.
• Maintain and update employee files, including records of leaves, requests, and personal documents.
• Prepare and document policies for ADHICS and DOH audits.
• Manage certification renewals for ADCD, Hassantuk, and DOH facility licenses.
• Oversee contract renewals for facility-related services, including general maintenance, fire alarm systems, and medical/general waste disposal.
• Coordinate with the Public Relations Officer (PRO) for processing visas, labour cards, and insurance.
• Perform various clerical, secretarial, data entry, and general office duties.
• Draft, compile, and maintain records, forms, and reports using MS Excel and MS Word.
• Undertake additional tasks as assigned by management.

Qualifications & Skills

• Proven experience in HR and administrative coordination, preferably in a healthcare setting.
• Strong knowledge of DOH and TAMM registration processes is a BIG plus.
• Excellent organizational, communication, and interpersonal skills.
• Proficient in MS Office (Word, Excel, Outlook).
• High level of attention to detail, accuracy, and confidentiality.
• Ability to manage multiple tasks and meet deadlines efficiently.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED4,000.00 per month