Administrative Assistant III

Job Purpose

Provide comprehensive secretarial and administrative support, ensuring all administrative operations are carried out in accordance with hospital/departmental policies and procedures.

Key Accountabilities & Responsibilities

• Use computers for various applications, such as database management or word processing.

• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations

• Maintain scheduling and event calendars, and coordinate conferences, meetings, or special events.

• Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence, committee formation orders and assure distribution as required.

• Compose, type, and distribute meeting notes, or reports, such as presentations or expense, statistical, or monthly reports

• Develop meeting agenda and prepare meeting information packages, record and transcribe minutes, compose memorandum for all related actions, and track follow-up issues to completion.

• Ensure quantities of office supplies are maintained.

• Ensure that logistical arrangements are made for meetings, site visits, etc.

• Maintain confidentiality at all times.

• Respects patients and their families to promote a patient-centered care culture.

• Participates in and supports quality improvement and patient safety activities as an individual or as part of a multidisciplinary team.

• Performs other job related duties, as assigned.

  Job Qualifications and Experience

  • 1 year Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 4 years of experience.
  • 2 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. with 2 years of experience.
  • -3 years Diploma in Business Administration, Hospital Administration, Secretarial, or English. No Experience Required

• -GPA +4

• -IELTS / STEP Result is required.