Hospital Assistant

Summary

Provides complete support for all office activities for the supervisor of the ( Corporate Communication ) Section.

Essential Responsibilities and Duties

1. Controls the conduct of all general affairs which affect the supervisor of the assigned office.

2. Serves as primary contact for persons seeking appointments with the assigned supervisor arranging such appointment to avoid unnecessary interruption with the supervisor schedule and referring visitors or telephone callers to subordinate personnel as necessary.

3. Screens incoming mails and re-routes to other units for action where appropriate.

4. Composes replies to correspondence for supervisors signature.

5. Maintains confidentiality of information and correspondence.

6. Takes and transcribes variety of correspondence and complies periodic reports on board instruction from supervisor and handles routine queries personally.

7. Takes minutes as instructed by supervisor and utilizes computers for variety of activities.

8. Provides routine information from records to other Hospital’s units as requested.

9. Handles minor administrative matters based on knowledge and judgment regarding Hospital’s regulations and policies and complete project assignments as requested.

10. Maintains the record of current Hospital’s policies and procedures.

11. Establishes and maintains variety of files and other office systems necessary for the performance of the work.

12. Prepares the monthly payroll time sheet, supply requisitions through oracle and consolidate departmental reports.

13. Participates in Department/Unit specific and Hospital wide quality improvement plan as required.

14. Participates in self and others education, training and development, as applicable.

15. Follows all Hospital’s related policies and procedures.

16. Performs other related duties as assigned.

Education

Bachelor’s or Associate Degree/Diploma in Business Administration, English Language, Secretarial field, or related discipline is required.

Experience Required

• Two (2) year of secretarial experience with Bachelor’s Degree or four (4) years with Diploma is required.
• Formal training in MS Word, MS Excel and MS Access is required.
• Fluent English.
• Saudi National.