HR COORDINATOR

Job Description – HR Coordinator (Oil & Gas / Manpower Supply)Position

HR Coordinator

Department

Human Resources

Location

United Arab Emirates

Job Summary

The HR Coordinator is responsible for supporting the complete employee lifecycle, including recruitment, onboarding, mobilization, training coordination, document control, and HR administration. The role primarily focuses on recruiting white-collar professionals for Oil & Gas projects, coordinating ADNOC and client requirements, managing employee documentation and passports, and ensuring smooth mobilization of personnel for onshore and offshore projects.

Key ResponsibilitiesRecruitment & Talent Acquisition

• Manage the full recruitment cycle for white-collar positions in the Oil & Gas industry.
• Source candidates through LinkedIn, job portals, recruitment agencies, referrals, and internal databases.
• Screen CVs and shortlist qualified candidates based on client requirements.
• Conduct initial HR interviews and candidate assessments.
• Coordinate online and face-to-face interviews with clients.
• Prepare interview schedules and communicate interview details to candidates.
• Issue offer letters and coordinate pre-employment requirements.
• Maintain recruitment trackers and candidate databases.
• Build and maintain a strong talent pipeline for current and future manpower requirements.

Mobilization & Onboarding

• Coordinate employee onboarding and joining formalities.
• Prepare employment contracts and onboarding documentation.
• Collect and verify employee documents prior to mobilization.
• Coordinate employee medical examinations, visa processing, Emirates ID, and labor documentation.
• Coordinate employee travel arrangements, accommodation, and transportation where required.
• Liaise with Operations, PRO, and project teams to ensure timely deployment of employees.
• Monitor mobilization schedules to meet client deadlines.

ADNOC & Client Training Coordination

• Schedule and book mandatory ADNOC and client-required training.
• Coordinate training with approved training providers.
• Arrange and monitor certifications, including:
• ADNOC Safety Induction
• H2S Awareness
• Defensive Driving
• First Aid & CPR
• Fire Fighting
• Confined Space Entry
• Working at Height
• Banksman
• Lifting Operations
• Gas Testing
• Permit to Work (PTW)
• Other client-specific mandatory training
• Maintain employee training records and certification databases.
• Monitor training expiry dates and coordinate renewals before expiration.

Passport & Document Control

• Maintain the safe custody of employee passports and confidential documents.
• Maintain accurate passport movement logs.
• Ensure proper authorization before releasing passports.
• Coordinate passport submission and collection for visa, medical, and client requirements.
• Ensure all employee records remain complete, accurate, and confidential.

ADNOC & Client Documentation

• Prepare and coordinate documentation required for ADNOC and client mobilization.
• Assist with employee registration on client portals when required.
• Coordinate medical appointments and client onboarding requirements.
• Monitor compliance with client documentation requirements before deployment.
• Maintain updated personnel files for audits and inspections.

HR Administration

• Maintain employee personnel files and HR records.
• Process employment letters, salary certificates, NOCs, and other HR documents.
• Maintain leave, attendance, and employee information records.
• Prepare HR reports, recruitment reports, and manpower status updates.
• Support employee relations by responding to HR-related inquiries.
• Ensure compliance with company policies and UAE Labour Law.

Coordination & Communication

• Coordinate with clients regarding interview schedules, onboarding, mobilization, and training.
• Work closely with Operations, Recruitment, PRO, Finance, and project teams.
• Follow up with employees regarding document submission and mobilization requirements.
• Provide regular updates to management on recruitment and mobilization progress.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or a related field.
• Minimum 3–5 years of HR coordination experience in the UAE.
• Experience in a manpower supply or Oil & Gas company is highly preferred.
• Knowledge of ADNOC procedures and client mobilization requirements is an advantage.
• Familiarity with UAE Labour Law.

Required Skills

• White-collar recruitment and talent acquisition.
• Strong knowledge of Oil & Gas recruitment processes.
• Experience coordinating ADNOC and third-party training.
• Employee mobilization and onboarding coordination.
• Safe custody and management of employee passports.
• Excellent document control and record management.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using HRIS, ATS, or ERP systems is an advantage.
• High level of integrity and confidentiality.

Preferred Experience

• Recruitment for Engineering, HSE, Procurement, Administration, Finance, and Technical positions.
• ADNOC project mobilization (Onshore and Offshore).
• Coordination of employee medicals, training, visas, and onboarding.
• Experience working with manpower supply companies serving ADNOC, EPC contractors, and Oil & Gas clients.
• Knowledge of offshore rotations, project mobilization, and client compliance requirements.

Key Competencies

• Recruitment & Talent Acquisition
• Employee Mobilization
• HR Administration
• Training Coordination
• Passport & Document Control
• Communication & Stakeholder Management
• Attention to Detail
• Confidentiality & Ethics
• Problem Solving
• Planning & Organization
• Teamwork
• Customer Service Orientation

Work Location: In person