Sales Coordinator

Description

• Provides administrative and clerical support to departments or individuals.
• Handles information requests (collection, issuing customer statements for all hospitals).
• Coordinates office management activities related to supply chain team, logistics, stock, orders, invoices.
• Maintains hard copy and electronic filing system.
• Responds to all on-call tasks and supports the field representatives of the medical division.
• Arrange local and global shipments by requesting order BR with supply chain team.
• Inventory monitoring and allocation requests of the products to the Hospitals.
• Submits the generated reports to the sales director.
• Regularly checks the public tender quotation notifications and requests on Etimad platform and transfers

them to the concerned departments.

• Prepares financial and technical quotations, also tender sheets.
• Processes invoicing process on Oracle.
• Relays phone calls and emails from the end user and delivers them to the department concerned.
• Prepares monthly reports on sales and consumptions.
• Schedules meetings and arranges conference rooms.
• Alerts manager about cancelations or new meetings.
• Prepares correspondence and stuffs mail into envelopes.
• Prepare agenda for meetings and takes minutes of meetings.
• Coordinates travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers.
• Other duties as assigned within the scope of the job.

Requirements Skills and Abilities:

• Ability to understand, follow written and oral instructions.
• Skill in researching, compiling, and summarizing statistical data and information.
• Ability to establish and maintain effective working relationships with other

employees.

• Ability to work independently and in a team.
• Ability to work under pressure and juggle multiple tasks.
• A willingness to work regular office hours with some flexibility.

Experience 5+ Years of experience.

Education Bachelor in Medical, Pharmaceutical, Biomedical

Language Excellent command of oral and written English and Arabic.

Licenses / Certifications: N/A