Specialist - Project-Sakina-ADBS-Administrative Services

Job Description Responsible for managing, monitoring and keeping the assigned project on track. Preparing project documentation plans and reports, liaising with stakeholders, assisting in planning and scheduling, controlling financials and other project tasks, as required.

Responsibilities Job Description Project Specialist – Mental Health & Integrated Programs Business Unit: Sakina Mental Health Services

Platform: SEHA (A PureHealth Company)

Reporting To: Project Manager – Mental Health & Strategic Programs

Location: Abu Dhabi, United Arab Emirates

Position Summary

The Project Specialist is responsible for supporting the structured planning, coordination, execution, and monitoring of strategic mental health and integrated care initiatives across SEHA facilities and affiliated community settings.

The role ensures operational alignment with SEHA’s corporate strategy, Department of Health (DoH) regulations, ADEK requirements (where applicable), and PureHealth integration standards.

The incumbent will support governance frameworks, performance tracking, stakeholder coordination, and reporting mechanisms to ensure timely and compliant delivery of programs.

Key Accountabilities

• Project Planning & Governance
• Support the development of detailed project charters, work breakdown structures (WBS), timelines, and implementation plans.
• Maintain centralized project trackers, risk registers, and issue logs.
• Ensure initiatives align with SEHA’s strategic priorities and approved business cases.
• Monitor adherence to approved scope, budget, and timelines.
• Support preparation of documentation for steering committees and executive review.
• Operational Coordination
• Coordinate with:
• SEHA clinical leadership
• Hospital operations teams
• School clinic providers (where applicable)
• Digital health and EMR teams
• Care coordination teams
• Track implementation milestones and escalate operational risks appropriately.
• Support integration of referral pathways between school-based services and SEHA outpatient facilities.
• Facilitate cross-functional meetings and document outcomes.
• Regulatory Compliance & Quality
• Ensure project activities align with:
• Department of Health (DoH) standards
• ADEK health and safety frameworks (if applicable)
• SEHA quality and risk management policies
• Support compliance audits and documentation reviews.
• Monitor policy implementation within operational workflows.
• Assist in maintaining alignment with Malaffi integration requirements where applicable.
• Performance Monitoring & Reporting
• Develop and maintain KPI dashboards covering:
• Program coverage
• Referral conversion metrics
• Service utilization
• Operational efficiency indicators
• Conduct variance analysis and identify corrective action opportunities.
• Prepare monthly and quarterly performance reports for senior management.
• Support data-driven decision-making through structured reporting.
• Stakeholder Management
• Support engagement with:
• Internal SEHA departments
• PureHealth corporate teams
• Government stakeholders
• External service providers
• Prepare briefing notes, executive summaries, and presentations.
• Ensure structured communication across all project stakeholders.
• Documentation & Administrative Oversight
• Maintain structured project documentation repository.
• Ensure version control of project-related documents.
• Track approvals, MOUs, and regulatory submissions.
• Support procurement and vendor coordination processes as required.

Technical Competencies

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Experience with project management tools.
• Working knowledge of EMR/EHR systems.
• Data analysis and dashboard development capability.
• Familiarity with healthcare regulatory frameworks in Abu Dhabi.

Core Behavioral Competencies

• Structured and analytical thinking.
• High attention to detail.
• Strong communication and stakeholder coordination skills.
• Ability to operate within governance frameworks.
• Professional discretion and confidentiality.
• Ability to work under deadlines and manage competing priorities.

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Key Performance Indicators (KPIs)

• On-time delivery of assigned project milestones.
• Accuracy and timeliness of reporting.
• Compliance adherence rate.
• Stakeholder satisfaction.
• Risk mitigation effectiveness.
• Operational integration metrics (where applicable).

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Working Relationships

Internal SEHA Operations, Clinical Departments, Quality & Risk, Digital Health, Finance, Procurement.

Qualifications QUALIFICATIONS Minimum Education Bachelor’s Degree in Healthcare Management, Public Health, Business Administration, Psychology, or a related field.

Preferred Master’s Degree in Healthcare Management, Public Health, or Business Administration.

About Us Abu Dhabi Healthcare Company (SEHA) is the largest and most comprehensive healthcare network in the UAE that was established in 2007 with the objective of operating all public hospitals and clinics across the Emirate of Abu Dhabi.

SEHA is committed to delivering world-class healthcare services using the most advanced diagnostics and systems across its network of public healthcare centers and hospitals in addition to partnering with global leaders in healthcare, including world renowned organizations such as the Mayo Clinic.

About The Team SEHA is the largest and most comprehensive healthcare network in the UAE and owns and operates all the public hospitals and clinics of the Emirate of Abu Dhabi. SEHA was established to provide UAE residents, citizens, and tourists with integrated, outstanding healthcare services following the highest international quality and safety standards. SEHA is a key player in Abu Dhabi’s wider healthcare sector reform and is responsible for public healthcare facilities as it aims to make its public healthcare delivery comparable to the finest healthcare systems in the world.