Executive Assistant

Overview M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.

Amana Healthcare is a leading long-term care and rehabilitation provider in the Middle East and GCC, and the region’s pioneer in post-acute care services. It offers comprehensive long-term care, post-acute rehabilitation, transitional care, and home healthcare. As part of the M42 network, Amana is dedicated to delivering high-quality, patient-centered care tailored to the needs of individuals requiring complex or extended recovery support.

This role is responsible for handling the day-to-day administrative activities including but not limited to, handling

incoming/outgoing correspondence, travel arrangements, internal/ external meetings, as well as receiving visitors

and performing administrative support tasks as requested by the leadership in order to optimize workflow

procedures in the office.

Responsibilities

• Ensures compliance with divisional policies, procedures, and regulatory, accreditation, and certification standards.
• Contributes to a culture of continuous improvement, enhancing operational efficiency and effectiveness while identifying and managing risks.
• Maintains professionalism, confidentiality, and adherence to the organization’s code of conduct, including timely completion of performance evaluations.
• Manages the line manager’s calendar, meetings, travel arrangements, and logistics, ensuring effective scheduling and coordination.
• Handles correspondence, calls, documents, and visitor management, prioritizing and responding as appropriate.
• Provides comprehensive administrative support including document preparation, meeting coordination, minutes, filing systems, and office supply management.
• Facilitates communication and follow-ups with internal and external stakeholders, ensuring timely updates and alignment on tasks, deadlines, and priorities.
• Promotes person-centred care and effective communication by fostering trust, engagement, collaboration, and alignment with organizational values and operational objectives.

Qualifications

• Diploma in Secretarial Studies with a minimum of 2 years of relevant experience OR Bachelor’s degree in a relevant field
• Minimum of 4 years of experience as a Senior Administrative Assistant OR At least 2 years of experience as a Personal Assistant supporting CXO-level executives