Facility Assistant

Job Overview

Facility Assistan t to oversee the operations and maintenance of our assigned facilities in AUH region. The individual will be responsible for ensuring that all facilities operate efficiently while complying with safety, operational, and regulatory standards. This position involves managing relationships with contractors, addressing stakeholder concerns, and maintaining accurate records to support the seamless day-to-day functioning of the site. The Facility Assistant will play a pivotal role in supporting the organization’s strategic goals by ensuring smooth operations and contributing to the continuous improvement of facility management

Key Responsibilities

• Oversee the day-to-day operations and maintenance of assigned facilities, ensuring optimal functionality.
• Ensure compliance with all safety, operational, and regulatory standards and protocols.
• Manage contractor relationships, ensuring all work is performed as per the agreements and quality standards.
• Address and resolve stakeholder concerns, providing timely and effective solutions.
• Maintain accurate and up-to-date records of maintenance schedules, operational tasks, and contractor performance.
• Maintaining and liaising with entities to ensure compliance with legal and statutory requirements.
• Monitor and review facility performance, making recommendations for improvements as necessary.
• Coordinate with internal teams to support strategic goals, including project execution and facilities enhancements.
• Lead site inspections, audits, and evaluations to ensure operational efficiency and safety.
• Report on facility performance, maintenance activities, and incident resolutions to superiors.
• Ensure the continuous improvement of maintenance procedures and operational processes.
• Preparation of Purchase Orders in SAP, Reconciliation of vendor statements & follow-up on payments.

Qualification & Experience

• Bachelor’s degree or Diploma in Engineering, Facilities Management, or a related field.
• Proven experience in site management, facilities operations, or a similar role (minimum 1-3 years).
• Strong knowledge of facility management systems, maintenance protocols, and safety standards.
• Excellent communication and interpersonal skills for managing contractor relationships and stakeholder concerns.
• Ability to work independently and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and facility management software.
• Strong problem-solving skills with a focus on proactive solutions.
• Certification in health and safety management (e.g., NEBOSH, IOSH) is an advantage.