Operational Support - Executive Assistant

Industry: Documents Clearing / PRO Services
Location: Business Bay, Dubai
Salary: 7,000 AED - 12,000 AED (Based on experience)
Availability: Immediate Joiners Only

Role Overview

A well-established documents clearing and PRO services company is seeking a highly organized, operationally strong Executive Assistant to the CEO. This role goes beyond traditional administrative support and requires strong business acumen, operational awareness, and decision-support capability. The successful candidate will act as a key right-hand support to the CEO, ensuring effective execution of daily operations, client coordination, and strategic priorities.

Key Responsibilities

• Provide high-level administrative, operational, and coordination support to the CEO
• Manage the CEO’s calendar, meetings, priorities, and follow-ups to ensure efficient time management
• Act as a liaison between the CEO, internal teams, government entities, and external clients
• Support day-to-day business operations, tracking tasks, deadlines, and deliverables
• Assist with PRO-related documentation, submissions, approvals, and government processes when required
• Prepare management reports, presentations, and operational summaries for decision-making
• Handle confidential information, contracts, and correspondence with discretion and professionalism
• Monitor workflows, flag operational gaps, and proactively suggest process improvements
• Support client-related matters with a commercial and service-oriented mindset

Requirements

• Minimum 2 years of UAE experience in a similar Executive Assistant, Operations.
• Strong business acumen with the ability to understand operational priorities and commercial impact
• Highly organized with excellent multitasking, coordination, and follow-up skills
• Professional communication, reporting, and stakeholder management abilities
• Proficient in MS Office (Word, Excel, Outlook); reporting and documentation skills essential
• Experience within documents clearing, consultancy, or PRO services is a strong advantage
• Ability to manage sensitive information with a high level of confidentiality and integrity
• Proactive, solutions-oriented, and able to work independently in a fast-paced environment

Job Types: Full-time, Permanent

Pay: AED7,000.00 - AED12,000.00 per month

Application Question(s):

• Nationality?
• How many years of experience do you have as Operational Support / Executive Assistant in the UAE?
• Have you ever worked in the Documents Clearing / PRO Services Industry in the UAE? (Advantageous)
• Expected Salary?
• Immediate Joiner?

Language:

• Arabic (Preferred)