Officer – Projects Coordinator (UAE National)

Role Summary

The Project Coordinator / Document Controller will assist in managing multiple projects by handling document control, project coordination, client communication, and schedule management. The role involves supporting project planning and execution, maintaining accurate project records, and ensuring timely updates on project progress. This position is ideal for a Business Administration or IT graduate with strong organizational skills, knowledge of project control software, and an interest in project management.

Key Responsibilities

Project Documentation & Control

• Manage, organize, and control documentation for all projects under the Project Department.
• Maintain proper filing, tracking, and version control of project documents.
• Ensure all project records are updated and archived from project initiation to closure.

Project Scheduling & Monitoring

• Maintain and update project schedules using project scheduling software.
• Track project progress and ensure schedules are aligned with project timelines.
• Assist in monitoring project deliverables and deadlines.

Client Coordination & Communication

• Coordinate with clients regarding project updates, documentation, and requirements.
• Prepare and communicate project status updates to clients and management.
• Attend client meetings and support coordination activities as required.

Site Coordination & Reporting

• Visit project sites for coordination and follow-up activities when required.
• Prepare and submit regular project status reports to management.
• Assist in identifying and resolving project-related coordination issues.

Administrative & Team Support

• Support Associate Directors and the Project Team with ongoing project requirements.
• Assist in ensuring smooth workflow and communication between internal teams and clients.
• Perform additional project coordination and administrative tasks as assigned.

Qualifications & Skills

• Bachelor’s Degree in Business Administration, Information Technology, Project Management, or a related field.
• Knowledge of project scheduling and document control software.
• Strong organizational and time management skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Ability to manage multiple projects and meet deadlines.
• Strong attention to detail and problem-solving skills.