Administrative Specialist

Job Title

Office Admin & Human Resources Officer

Job Purpose

To handle all office administrative and HR activities efficiently and accurately, ensuring compliance with internal policies and governmental requirements, and providing strong administrative support to management.

Key Responsibilities

1. Human Resources (HR)

• Monitor daily attendance, lateness, and absences and prepare related reports.
• Maintain and update employee files (contracts, IDs, visas, documents).
• Handle leave requests, warnings, disciplinary actions, and resignations according to company policy.
• Coordinate recruitment activities , interview scheduling, and offer follow-ups.
• Follow up on visa, residency, medical insurance, and renewals in coordination with PRO.
• Prepare monthly HR reports (headcount, attendance, turnover).

2. Administration (Admin)

• Manage and organize physical and digital filing systems .
• Handle official correspondence (emails, WhatsApp, internal forms).
• Coordinate administrative requests with all departments.
• Ensure office readiness (supplies, services, and general office needs).
• Update and maintain records using Excel and OneDrive as instructed.
• Support management with meeting arrangements and document preparation.

3. Coordination & Support

• Work closely with the Operations Manager and senior management.
• Ensure tasks and reports are completed on time .
• Maintain confidentiality of employee and company data at all times.

Requirements

• Preferably Arabic-speaking (Arabic mandatory; English is a plus).
• Minimum 1 year experience in HR and/or administrative roles.
• Good command of MS Excel, Word, and email .
• Organized, detail-oriented, and able to work under pressure.
• Professional attitude and strong sense of responsibility.

Employment Type

Full-time, office-based

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