Administration Executive

Job Title

Administration Executive

Job Summary

An Administration Executive is responsible for ensuring the smooth and efficient operation of office administrative functions. The role involves coordinating office activities, maintaining records, supporting staff, managing office supplies, and assisting management with administrative tasks.

Key Responsibilities

• Manage daily office operations and administrative activities.
• Maintain and organize company records, files, and documentation.
• Coordinate meetings, appointments, and travel arrangements.
• Handle incoming calls, emails, and correspondence.
• Monitor and maintain office supplies inventory and place orders when required.
• Prepare reports, presentations, and other business documents.
• Assist in implementing administrative policies and procedures.
• Coordinate with vendors, service providers, and external stakeholders.
• Support HR activities such as onboarding, attendance tracking, and employee records.
• Ensure office facilities are properly maintained and operational.
• Handle confidential information with professionalism and discretion.

Required Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in an administrative or office management role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work under pressure.
• Attention to detail and problem-solving abilities.

Preferred Skills

• Knowledge of office management systems and procedures.
• Experience with ERP or document management systems.
• Customer service and interpersonal skills.
• Ability to work independently and as part of a team.

Key Competencies

• Organization and planning
• Communication skills
• Time management
• Problem-solving
• Attention to detail
• Teamwork
• Confidentiality and integrity

Reporting To

Administration Manager / Office Manager / Operations Manager

Employment Type

Full-time

Work Location: In person