SUPERVISOR CUSTODY

Key Responsibilities:

1. Supervises and conducts timely and accurate registration of items assigned to employees as part of their nature (e.g. stethoscope, PC) work such under their personal custody.
2. Oversees and registers preeminent custody items and gifts (e.g. from medical equipment, non-medical gifts or furniture) from advertising companies for departments and individuals.
3. Monitors and reports in audit committees regarding inventory and custody cases and related matters.
4. Signs clearance certificates for employees upon resignation, retirement, transfer, death or vacations and processes for ratifying them by signing and sealing by the Inventory Control Department.
5. Participates in the development of clear system-wide policies and procedures for departments, sections & individuals on how to deal with the items custody, from receiving to return / handover to the organization.
6. Compiles and reports meeting decisions related to transfer of custody from one department to other or one person to other.
7. Monitors the accuracy of all data entries in the system in all areas and generates reports as required.
8. Reviews statistical data and reports on unit’s charges and unit’s performance to the entities.
9. Participates in KSUMC planning and development programs as required.
10. Supervises on daily bases activities and duties within the assigned areas and coordinates and reports to the concerned management
11. Supervises and oversights of unit staff and activities, ensuring the delivery of effective and quality services.
12. Accountable for the development / maintenance and upkeep of all unit manuals, policies & records
13. Establishes related Key Performance Indicators (KPIs) for evaluation unit’s performance.
14. Supports the management in the effective coordination, implementation, monitoring and review of processes, protocols and standards related to unit’s functions
15. Addresses employee and work-related issues and problems, guides staff performance and concerns.
16. Ensures staff training, evaluates staff performance and submits performance reports about work-load and accomplishments.
17. Attends and provides educational activities including training juniors, attending seminars, presentation, workshops and sharing of knowledge with staff.
18. Performs administrative activities such as supervision for weekly reports, handling inquiries preparation of monthly work-schedule for staff, tracking of maintenance work order requests, etc.
19. Writes an official delegation of all responsibilities and assignments prior to leave / vacation.
20. Performs other job related duties as assigned as per to the policy within the entity assigned.

Qualifications:

• Essential: Bachelor Degree in Business Administration, Public Administration, Supply Chain Management, Materials Management, Hospitals Management, Heath Allied or equivalent related field.
• Preferred: Master Degree in Business Administration, Public Administration, Supply Chain Management, Materials Management, Hospitals Management, Heath Allied or equivalent related field.

Experience:

• Bachelor: Six (6) years work experience in similar field including three (3) years in senior role.
• Master: Four (4) years work experience in similar field including two (2) years in senior role.