Executive Secretary (Saudi Only)

Executive Secretary (Saudi Nationals Only)

Location: Riyadh, Saudi Arabia

Employment Type: Full-time | On-site

About the Role

Ali Bin Ali Hospital is seeking a highly organized, professional, and proactive Executive Secretary to provide executive-level administrative support to senior management. The successful candidate will play a key role in ensuring the smooth operation of the executive office by managing calendars, coordinating meetings, preparing official correspondence, reports, presentations, and meeting minutes, while maintaining the highest level of confidentiality and professionalism.

The ideal candidate is detail-oriented, possesses exceptional organizational and communication skills, and has the ability to manage multiple priorities in a dynamic healthcare environment.

Key Responsibilities

• Manage executive calendars, appointments, and schedules.
• Coordinate internal and external meetings and prepare meeting agendas and minutes.
• Draft and manage official correspondence, reports, and presentations.
• Maintain confidential records, files, and executive documentation.
• Follow up on executive decisions and assigned action items.
• Coordinate with internal departments and external stakeholders.
• Arrange business travel, accommodations, and logistics when required.
• Ensure the efficient day-to-day operation of the executive office.

Qualifications

• Saudi National (Mandatory).
• Bachelor's degree or Diploma in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Secretary, Executive Assistant, or in a similar role.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organizational and time management skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to work independently and manage multiple priorities effectively.

Important Notice

• This position is open to Saudi Nationals only. Applications submitted by non-Saudi candidates will not be reviewed or considered.