ORDER FULFILLMENT SPECIALIST (OFS)

Job Descriptions

Position Title: Order Fulfillment Specialist (OFS)

Work Location: Dubai- UAE

The Role

1. Responsibility

OFS is responsible for ensuring that the specified scope (package /material) is completely

delivered at the required location and at the right time as per contractual requirement.

2. Main Duties

Ø Shall ensure efficient handling of Purchase Requisitions and placement of Purchase Orders on time, in coordination with relevant stakeholders

Ø Shall review the scope, offer, BOQ , coordinate with respective team members and prepare applicable PO annexures including time schedule and ensure timely release of complete set of Purchase Order to Supplier

Ø Shall Obtain Order Confirmation from Supplier and any open OA comments shall be closed within reasonable period

Ø Shall lead Kick Off Meeting to define the co-ordination procedure for Expediting set up the Buyer.

Ø Ensures that all Progress reports are received from the suppliers in the correct form at the correct time. OFS shall review the report and further provide his/her comments.

Ø Shall ensure that the baseline schedule is available for tracking and monitoring. Also ensure to take necessary steps to achieve OTD and say-do targets

Ø Actively supports engineering & quality discipline for expediting of critical documentation.

Ø OFS shall also review and monitor critical documents submittal and approval status with Engineering and Quality function for timely release of Manufacturing clearance to meet “On time delivery” target.

Ø Ensures that order fulfillment plans / Procurement plan are prepared, maintained and updated in timely fashion.

Ø Expedites the suppliers for progress/accomplishment of assigned scope including coordination with internal disciplines to meet the project on-time deliveries.

Ø Conducts Expediting Review Meetings with Suppliers and share Minutes of Meeting

Ø In case of deviations from specifications (non-conformances), assessing the effect thereof on achieving on-time delivery in coordination with Engineering/Supplier Quality..

Ø Works with the suppliers to overcome delays with a concurred mitigation plan.

Ø Shall highlight any bottlenecks reported by Supplier as “Areas of concern”..

Ø Shall provide MTA User Guide (upon MTA availability) to Supplier for better understanding of the tool. All MTA related queries during execution shall be addressed by OFS with support of individual function /MTA key user. Shall upload the applicable Purchase Orders into MTA as and when the PO’s are issued and track the progress

Ø Shall support Sourcing team/PPLM for claim management in case of supplier delays or time extension to be issued where delay is not attributable to supplier. OFS to issue relevant notifications to supplier for delays. OFS to support Sourcing team for issuing Contractual Letters to Suppliers.

Ø Shall be responsible for GRN to be entered in SAP/ERP system and ensure it reflects

accurate OTD.

Ø OFS to estimate the budget for order fulfillment activities when required.

Ø Shall provide Supplier Performance feedback to Sourcing/Commodity Leader .

Ø Shall follow all Order Fulfillment Processes & Tools and ensure regular review and updates of data as applicable

Ø Shall support supplier’s queries for invoicing guidelines and payment queries. Shall drive towards achievement of 90% payment on time

Ø Shall review open PO’s regularly and take necessary action for short-closure of PO’s after obtaining Supplier’s SOA and in alignment with Project team

3. Key Performance Indicators

· Ontime placement of Purchase Orders

· On-time complete delivery of specified material / package as per PO.

· Accuracy and timeliness of reporting.

· Adherence to the global processes and Tools for expediting,

· Works as per GE’s the spirit & the letter Integration.

4. Qualifications, Competencies & Experience

Education

Work Location: In person