Procurement Assistant

Job Overview

The procurement assistant will be responsible for handling day-to-day procurement administrative tasks, ensuring timely and efficient management of supplies, purchases, and vendor relations. The Procurement assistant will support the procurement team in managing internal requests, creating purchase orders, and maintaining accurate records for all procurement activities. This is an excellent opportunity for a proactive individual with strong organizational skills and a keen eye for detail to contribute to a smooth and efficient procurement process.

Key Responsibilities

• Manage day-to-day administration tasks, including stationery and pantry supplies management, ensuring availability and timely stock replenishment.
• Create and process Local Purchase Orders (SAP) for approved procurements in accordance with company policies and procedures.
• Assist in the creation and maintenance of vendor profiles, ensuring all necessary documentation is up-to-date and accurate.
• Process advance payment requests and ensure they are submitted accurately and in a timely manner.
• Respond promptly to staff procurement requirements, ensuring that requests are met efficiently and effectively.
• Assist in tracking procurement budgets, monitoring spending, and ensuring compliance with procurement policies.
• Coordinate and collaborate with internal departments to ensure smooth and timely execution of procurement processes.
• Maintain accurate records of all procurement transactions, including correspondence and relevant documentation.
• Identify and incorporate cost-saving opportunities and process improvements.

Qualification & Experience

• Bachelor’s degree in business administration, Supply Chain Management, or a related field is preferred.
• Minimum of 3 years of experience in a procurement or administrative role.
• Strong organizational skills with the ability to multitask and manage multiple priorities.
• Excellent communication skills, both verbal and written.
• Proficient in MS Office Suite (Excel, Word, Outlook).
• Knowledge of procurement procedures and vendor management is a plus.