Materials Manager

Basically, responsible for overseeing and managing the day-to-day operations of the Materials Management Department. To manage the department and ensure smooth workflow, besides being essentially responsible for the procurement of items, both medical and non-medical.

• Ensure timely procurement of standardized and quality-approved medical and non-medical items.

• Negotiate long-term agreements and manage routine purchasing activities to achieve cost efficiency.

• Apply a systematic and data-driven approach to purchase planning based on stock levels and consumption patterns.

• Support product evaluation and development initiatives.

• Develop and maintain a reliable vendor network.

• Liaise closely with all user departments to understand and fulfill operational requirements.

• Guide and support colleagues/subordinates in daily operational tasks when required.

• Monitor inventory levels and plan replenishment accordingly.

• Ensure compliance with hospital policies, procedures, and regulatory standards.

• Maintain strict confidentiality of procurement and organizational information.

• Manage departmental administrative functions and related documentation.

• Generate reports as required from time to time.

• Attend internal and external meetings as necessary.

• Maintain professional and constructive relationships with vendors.

• Perform outdoor duties when required.

• Coordinate with staff and vendors to address defective or unacceptable goods/services and implement corrective actions.

• Evaluate new products and alternative items for cost-effectiveness and quality improvement.

• Prepare Requests for Quotation (RFQs) for regular and new items.

• Process and submit non-stock item requests for approval.

• Analyze price proposals, financial reports, and supporting documents to determine fair and reasonable pricing.

• Coordinate urgent or advance deliveries via phone or email, ensuring proper documentation is maintained.

• Bachelor’s degree in Commerce or a related field; Master’s degree preferred.

• Minimum of 5 years of experience, with at least 3 years in a similar procurement role within a hospital setting.

• Computer literate, with hands-on experience in hospital software systems such as HIS, ERP, and Insta (or similar platforms).

• Strong knowledge of hospital supplies, medical terminologies, and usage of healthcare-related items.

• Demonstrated negotiation and vendor management skills.

• Strong analytical and problem-solving abilities.

• Good market knowledge and awareness of pricing trends and supplier landscape.

• Exposure to structured, scientific, and systematic procurement processes.