Executive Assistant - Group Executive

Job Purpose

The Executive Assistant provides high-level administrative, organizational, and executive support to ensure the efficient operation of the Group Executive office. The role serves as a key liaison between the executive leadership, hospital management teams, physicians, and external stakeholders, while maintaining the highest levels of professionalism, confidentiality, and discretion.

Key Responsibilities

Executive Support

• Manage the calendar, appointments, meetings, and travel arrangements
• Coordinate and prioritize meeting requests, ensuring effective time management and scheduling
• Prepare agendas, presentations, reports, correspondence, and meeting materials
• Draft professional communications, emails, and official documents on behalf of the executive.
• Screen and prioritize incoming calls, emails, and requests

Meeting & Committee Coordination

• Organize executive meetings, medical leadership meetings, board committees, and strategic review sessions.
• Prepare meeting agendas, compile supporting documents, and record minutes of meetings
• Follow up on action items and ensure timely completion of deliverables by relevant stakeholders
• Coordinate virtual and in-person meetings across multiple hospitals and locations.

Stakeholder Management

• Act as the primary point of contact for internal and external stakeholders on behalf of the executive.
• Coordinate communication with hospital CEOs, CMOs, Medical Directors, department heads, and physicians across the group.
• Build strong working relationships with executive leadership teams and support functions.

Administrative & Operational Support

• Maintain organized records, files, and confidential documentation.
• Track key projects, initiatives, and deadlines under the executive.
• Assist in preparing executive dashboards, performance reports, and management presentations
• Support the coordination of medical leadership initiatives and strategic healthcare projects.